Business / Project Administrator (Ref: SC3510)

NEW VACANCY (SC3510)

BUSINESS / PROJECTS ADMINISTRATOR

HERTFORDSHIRE

Hours of Work: 9:00am to 6:00pm / Monday - Friday

Salary £Open (Depending on experience)

Our client is a leading provider of large format graphics based in Hertfordshire. They have built a reputation creating bespoke, large format graphics, manifestations and signage for a wide and varied client base including retailers, interior and financial markets. They are currently looking to recruit a Business / Projects Administrator to join their team.

Responsibilities / Requirements:

• Working closing with the Technical Director
• Help develop and build a major account
• Working on R&D for new equipment and machinery to add new services and improve existing services
• Sales support, working with business development team to secure and deliver, current and future projects, as well as all company accounts
• Sales supports, Completing new prequalification documents & project tenders
• Social media, working with external resource to deliver online marketing, posts, also to development their new company website
• Organising travel & accommodation arrangements for the Directors when required
• Organising and managing the diary of the Directors
• Completing as required any correspondence, reports and presentations ensuring the work is accurate.
• Attending meetings and taking minutes of where relevant and distributing as required
• Providing administration support through emails and correspondence to clients where required
• Establishing effective project governance, processes, and systems to be utilised throughout project & business.
• Defining and engaging across project & specific teams
• Project planning, including ensuring the fulfilment of the detailed project plan
• Tracking progress of projects against time frames and ensuring timely completion of projects
• Monitoring and advising upon project finances when required
• Managing the flow of project information between the team, through regular meetings and written communications
• Knowledge management - Ensuring key information and learnings generated from each project / activity is fed back to the team and information is held centrally for reference and benefit of the team
• Process improvement - Identifying and acting upon ways to improve internal systems and processes
• Provide reporting for the Director on team performance measures on an agreed basis
• Implementation of new procedures to increase efficiency across the business
• Working with the Directors and Finance Manager to create profit & loss reports for projects
• Day to day office administration duties e.g. ordering office supplies, answering calls, document management and schedules

Please note, our client has done their very best to list out the main areas of focus but will say this is a continually evolving role and will go where you take it, they would like you to see it as you are being the first official member of the leadership team.